How to Add/Remove an Email Account to Outlook, Apple Mail, Thunderbird, iPhone, and Android Print

Adding/Removing an email account to your favourite email client is a straightforward process, but it can vary slightly depending on the software and platform you're using. In this guide, we'll walk you through how to add an email account to five popular email clients: Outlook, Apple Mail, Thunderbird, iPhone, and Android. We'll also provide the SMTP settings you need to ensure your emails send and receive smoothly.

OUTLOOK

How to update password on Outlook:

1. Open Outlook
2. Click on "File" in the upper-left corner.
3. Click on "Account Settings" drop down menu
4. Depending on version, you will see "Update Password" go to step 5 or "Server Settings" go to step 7
5. Enter your new password
6. Click "Next"
7. New window will pop up with heading "POP or IMAP Account Settings"
8. Under "Incoming Mail"
9. Enter your new password
10. Click "Next"
11. Click "Done"

Adding an Email Account to Outlook:

1. Open Outlook.
2. Click on "File" in the upper-left corner.
3. Select "Add Account."
4. Enter your email address and click "Connect."
5. Enter your password and follow the on-screen instructions.

SMTP Settings for Outlook:

• Server: Your email provider's SMTP server.
• Port: 465
• Encryption method: SSL/TLS

How to Remove Email Account on Outlook:

1. Open Outlook: Launch Microsoft Outlook on your computer.

2. Navigate to Account Settings: In Outlook, click on the "File" tab in the upper-left corner.

3. Access Account Settings: Under the "Account Information" section, click on "Account Settings" and then select "Account Settings" again from the drop-down menu.

4. Select the Email Account: In the "Email" tab, you will see a list of email accounts associated with Outlook. Select the email account you want to remove.

5. Remove the Account: With the account selected, click on the "Remove" button.

6. Confirm Removal: Confirm that you want to remove the email account from Outlook. This may involve clicking "Yes" or "OK" in a confirmation dialog box.

7. Close Account Settings: Click "Close" to exit the Account Settings window.

APPLE MAIL

Adding an Email Account to Apple Mail:

1. Open Apple Mail.
2. Go to "Mail" > "Preferences."
3. Click on the "Accounts" tab.
4. Click the "+" button to add a new account.
5. Select "Email Account" and click "Continue."
6. Enter your name, email address, and password, then click "Sign In."

SMTP Settings for Apple Mail:

• Server: Your email provider's SMTP server.
• Port: 465
• Encryption method: SSL/TLS

Removing Apple Email Account on Mac (macOS):

1. Open System Preferences: Click on the Apple logo in the top-left corner of your screen and select "System Preferences."

2. Go to Internet Accounts: Click on "Internet Accounts" (or "Mail, Contacts & Calendars" in older macOS versions).

3. Select the Email Account: In the left sidebar, select the email account you want to remove.

4. Remove the Account: Look for a minus (-) button at the bottom. Click on it to remove the selected account.

THUNDERBIRD

Adding an Email Account to Thunderbird:

1. Open Thunderbird.
2. Click on "Menu" (three horizontal lines) in the upper-right corner.
3. Choose "Options."
4. Click on "Account Settings."
5. At the bottom-left, click "Account Actions" and select "Add Mail Account."
6. Enter your name, email address, and password, then click "Continue."

SMTP Settings for Thunderbird:

• Server: Your email provider's SMTP server.
• Port: 465 or 587
• Encryption method: SSL or TLS

iPHONE

Adding an Email Account to iPhone:

1. Open the "Settings" app on your iPhone.
2. Scroll down and select "Mail."
3. Tap "Accounts."
4. Tap "Add Account."
5. Choose "Other" if your email provider is not listed.
6. Enter your name, email address, password, and a description.
7. Tap "Next" and select "IMAP" or "POP" based on your email provider.
8. Enter the incoming and outgoing mail server settings provided by your email provider.

Outgoing SMTP Settings for iPhone:

• Server: Your email provider's SMTP server.
• Port: 465 or 587
• Encryption method: SSL or TLS
• Authentication Password: Enter password

Removing Apple Email Account on iOS (iPhone or iPad):

1. Open Settings: Tap on the "Settings" app on your iOS device.

2. Navigate to Passwords & Accounts: Scroll down and tap on "Passwords & Accounts."

3. Select the Email Account: Tap on the email account you want to remove.

4. Delete the Account: At the bottom, you'll find an option to delete the account. Tap on "Delete Account" and confirm if prompted.

ANDROID

Adding an Email Account to Android:

1. Open the "Settings" app on your Android device.
2. Scroll down and select "Accounts."
3. Tap "Add account."
4. Choose "Personal (IMAP)" or "Personal (POP3)" based on your email provider.
5. Enter your email address and password.
6. Follow the on-screen instructions to complete the setup.

SMTP Settings for Android:

• Server: Your email provider's SMTP server.
• Port: 465 or 587
• Encryption method: SSL or TLS

How to Remove Email Account on Android:

1. Open Settings: Go to the "Settings" app on your Android device. This is usually represented by a gear icon and can be found in your app drawer or on the home screen.

2. Accounts or Accounts and Backup: Look for an option like "Accounts," "Accounts and Sync," or "Accounts and Backup." The exact wording may vary depending on your device and Android version.

3. Select the Email Account: Tap on the email account that you want to remove. You may see a list of accounts associated with your device.

4. Remove Account: Look for an option to "Remove Account," "Delete Account," or similar. It might be in the form of a trash bin icon or a button with a similar function.

5. Confirm: You will likely be asked to confirm that you want to remove the account. Confirm the action, and the email account will be removed from your device.